Pick 'n Pay Institute

Venue Information for Pick 'n Pay Institute

• Description:The Pick n Pay Institute is located in Fourways, Johannesburg and is designed to provide all your requirements for a professional and pleasant conference and training facility.
  
  We offer a range of multi functional rooms varying in size and all fitted with fully automated audio-visual equipment. In addition, there are very comfortable, well appointed pause areas and full in-house catering, making the Pick n Pay Institute a great venue for conferences, seminars and events.
  
  All facilities are included in our rates resulting in outstanding value-for-money conferencing. Our friendly staff are professionals who will ensure that your experience at the Institute will have you returning as one of our "regulars".
• Venue Type:Conference Venue, Training Facility,
• Maximum Capacity:250
• Ambience:Cosy, Professional, Relaxed,
• Nearest City (time):Johannesburg (Time:15 - 30 mins) **
• Nearest Airport (time):Lanseria (Time:15 - 30 mins) **

Gallery

Sorry, no pictures are available for this venue.

Location

• Location Information:The Pick n Pay Institute provides secure underground parking bays, which are available to you at no additional cost.
  
  Two security personnel are available on the premises at all times during normal operating hours.
•  
• Nearest City (time):Johannesburg (Time:15 - 30 mins) **
• Nearest Airport (time):Lanseria (Time:15 - 30 mins) **
• Region:Johannesburg Metro
• Environment:City Suburbs
• GPS Location:-26° 0' 57.24", +28° 0' 36.46"

Function Rooms

• Number of Function Rooms:11
• Maximum Capacity:250
• Function Room Information:Standard equipment is available in all rooms:
  
  - air conditioning
  - data projectors and screens
  - audio visual equipment
  - flipchart stands, flipchart paper and flipchart markers
  - overhead projectors
  - network connection
  - pens and pencils
  - name tents
  The following item is available on request:
  - portable whiteboard

Accommodation

• Star Grading:No grading information available
• Accommodation Information:Sorry, no accommodation information is available for this venue.

Food and Beverages

• Food Information:Our in house caters offer breakfast, lunch and cocktail menus.
  
  Vegetarian, kosher and halaal meals are available on request and a 48 hour notice period is required.

Facilities and Activities

• Facility Information:Sorry, there is no information available on this venue's facilities and activities.

Pricing Information

• Booking Information:GENERAL TERMS AND CONDITIONS
  
  DEFINITIONS
  • Breakdown means the period after the event when the Client is vacating the Pick n Pay Institute’s premises
  • Confirmed Booking means the binding agreement confirmed once the Client has signed the Contract and/or paid the deposit
  • Contract means the document defining the contractual and financial responsibilities of the agreement entered into between the parties. The Contract consists of a Cover page, Summary of Provisional Costs or Function Sheet, Terms and Conditions and an Acceptance page.
  • Deposit means the non-refundable amount specified in the Contract, payable by the Client to the Pick n Pay Institute to secure the booking of an event
  • Enquiry means the initial requirements of the Client
  • Event Day/s means the day/s on which an event takes place
  • Client means the Organiser / Event Owner; the person or company entering into the agreement with the Pick n Pay Institute
  • Function means a specific event / conference / training held on a specific date or period of time as specified in the Contract
  • Set-up means the period when the Client is preparing for the event on the Pick n Pay Institute’s premises
  • Summary of Provisional Costs means the document projecting the initial requirements, services and costs for a specific event.
  • Terms and Conditions means the document, updated as and when necessary, covering all financial implications of the agreement entered into between the parties
  • Venue means the specific part of the Pick n Pay Institute allocated for the duration of the event as specified in the Contract – this includes standard equipment and services as per the daily conference package. Venue prices are merely a guideline and the Pick n Pay Institute reserves the right to change the allocated venues.
  PRICING
  All rates, unless otherwise specified, are excluding VAT
  
  All convention venues are quoted and charged for on the following basis:
  • per delegate, per day
  Standard services include initial furniture set-up, adequate cleaning, electricity, lighting (fixed), general building security, sound and air conditioning.
  DEPOSIT POLICY
  The following deposits are required to confirm the booking of the venue:
  
  For Contracts sent out more than 2 weeks prior to the event, the following deposits are required to confirm the booking of the venue:
  • 50 % on confirmation, as per the date stipulated on the Contract
  For Contracts sent out less than 2 weeks prior to the event, the following deposits are required to confirm the booking of the venue:
  • 100% on confirmation, as per the date stipulated on the Contract
  PAYMENT
  The Pick n Pay Institute will issue a Final Statement to the Client (within fifteen days of the end of the event).
  Please make cheques payable to: Pick n Pay Retailers (Pty) Ltd, Corporate Head Office Account
  
  Bank: ABSA BANK
  Branch: WYNBERG
  Branch Code: 505309
  Account Number: 4064139017
  CANCELLATION POLICY
  Should the function be cancelled, the deposit will be forfeited.
  
  TERMINATION
  The Pick n Pay Institute reserves the right to terminate this Contract without any prejudice to its rights if:
  the Client fails to comply with, or breaches, the Contract and/or the Terms and Conditions
  the Client intends using the premises for a function other than the one specified in the Contract.
  The event may lead to breach of peace, acts of violence or possible damage to the Pick n Pay Institute or its contents
  The event contravenes any legislation or statutory regulations
  The nature of the event is undesirable to the Pick n Pay Institute
  The Client is placed under final sequestration, liquidation, judicial management or bankruptcy.
  
  INDEMNITY
  Should the need arise, venues previously allocated by the Pick n Pay Institute may be re-allocated with prior proper communication to the client. The nature of the function will be taken into account.
  
  The Pick n Pay Institute, its officers, employees, agents and/or Contractors, will not be responsible for any injury, loss, damage or costs of any nature whatsoever (including but not limited to the costs of legal action) suffered by the Client arising out of any cause whatsoever, save where such injury, loss, damage or costs arises out of the negligence of the Pick n Pay Institute or any person for whom the Pick n Pay Institute is vicariously liable.
  
  Any advice, recommendations or opinion given by agents, employees or third parties associated with the Pick n Pay Institute are given in good faith. These will not give rise to claims against the Pick n Pay Institute.
  
  THE PICK N PAY INSTITUTE’S LIABILITY
  The Pick n Pay Institute will not be responsible for any loss or damage due to causes beyond its control. This includes losses sustained by the Client due to the cancellation of the event by the Pick n Pay Institute.
  
  Should the Pick n Pay Institute cancel the event, any monies received from the Client will be refunded.
  MUTUAL RESPECT
  As the Institute provides facilities for several events to take place simultaneously, Clients are requested to respect the rights and property of other parties, making use of the Institute. In compliance with the law, the Pick n Pay Institute is a Non-Smoking Building.
  
  ATTENDANCE FIGURES
  The final attendance numbers and venue allocation must be made 10 days prior to the confirmed event date. The following allowances will be permitted:
  • No changes will be accepted to number changes under 24 hours.
  • No changes will be accepted to number changes within 2 working days prior to booking taking place.
  The Client is responsible for ensuring that the maximum capacity of the venue is not exceeded.
  
  DAMAGE TO, OR LOSS OF, PROPERTY
  Any damage to the venue, or damage to, or loss of, furnishings, utensils and equipment must be paid for by the Client.
  
  PROVISION AND OPERATION OF STANDARD EQUIPMENT
  The Institute provides standard audio, visual and technical equipment. This may be operated only by Institute staff or it’s appointed contractor.
  
  SAFETY AND SECURITY
  The Client is required to comply with all existing safety and security legislation, which is enforced at the Institute. The Client is legally required to ensure the safe working practice of all their contractors. They are also required to:
  • Provide an electrical certificate of compliance issued by an authorized electrician for every temporary electrical installation.
  • Provide a certificate confirming all draping is fire proof or treated to provide similar fire
  retardancy.
  • Provide structural or other certificates confirming safe design and usage for ramps, stages,
  lighting, audio visual rigging etc.
  • Ensure no emergency exits, equipment or signage is covered, obstructed or interfered with
  in any way.
  • Provide additional safety signage as and when required.
  2 Security personnel are available on the premises at all times during normal operating hours.
  
  VACATION OF PREMISES
  If the Client does not vacate the premises by the agreed time, any resulting costs incurred will be charged by the Institute to the Client.
  
  QUERIES
  All customer related queries should be directed to Liana Botha or Chantal Harwood on
  Tel: 011 7003900